Director Disqualification Risk — Section 164(2)
Failure to file annual returns (AOC-4 & MGT-7) for three consecutive financial years results in automatic director disqualification. The company can also face strike-off proceedings. Additional government fees of ₹100–₹600/day apply for late filings.
Post-Incorporation Compliances (0–30 Days)
The most consequential compliance window for any new company. These filings are mandatory before your company can legally commence operations or exercise any borrowing powers.
- Form ADT-1: Auditor appointment — due within 30 days of incorporation
- Form INC-20A: Declaration of commencement of business
- Board Resolution for opening a current bank account
- Share Certificate issuance to all subscriber shareholders
- First Board Meeting within 30 days of incorporation
- Maintenance of Statutory Registers — MGT-1, SH-1, MBP-1 etc.
- Letter of appointment and consent from all directors
DIN KYC for Directors (Annual)
Every director holding an active DIN must complete annual KYC before 30th September each year. A deactivated DIN prevents the director from digitally signing any company filings until reactivation — at a penalty of ₹5,000.
- DIR-3 KYC filing with updated details and OTP verification
- Web-based e-KYC for directors with mobile/email OTP linked to DIN
- DIN reactivation for deactivated directors
- New DIN application for incoming directors joining the company
- DIR-8: Annual declaration of non-disqualification
- MBP-1: Director's annual disclosure of interest in other entities
Board Meetings & AGM Management
Every company must hold a minimum of four Board Meetings per year, with not more than 120 days between two consecutive meetings. An Annual General Meeting is mandatory within 6 months from the financial year end — by 30th September.
- Board meeting notice drafting and timely circulation (minimum 7 days in advance)
- Agenda preparation for all meeting types
- Minutes of Board Meetings drafting and maintenance
- AGM notice, agenda and proxy form management
- Ordinary and Special Resolution drafting
- MGT-14 filing with ROC for special resolutions within 30 days
- Annual Report preparation and circulation to shareholders
Annual ROC Filings — AOC-4 & MGT-7
The two most important annual MCA filings for any company. These must be filed within prescribed timelines after the AGM and form the core of every company's annual compliance record with the Registrar of Companies.
- Form AOC-4: Financial statement filing — within 30 days of AGM
- Form MGT-7 / MGT-7A: Annual return — within 60 days of AGM
- Director's Report preparation as per Companies Act 2013
- Extract of Annual Return — MGT-9 where applicable
- Secretarial Audit (for larger companies) coordination
- Coordination with statutory auditor for signed financial statements
Other Mandatory Annual Forms
Beyond AOC-4 and MGT-7, companies must file several other annual and event-based forms to remain fully compliant and avoid penalties that often exceed ₹500 per day per officer.
- Form DPT-3: Return of deposits or exempted deposits — by 30th June
- Form MSME-1: Outstanding dues to MSME suppliers — half-yearly
- Form BEN-2: Significant Beneficial Owner declaration
- Form PAS-6: Reconciliation of Share Capital Audit Report (listed/demat companies)
- INC-22A / Active Company Tagging
ESOP Design & Share Capital Management
Employee Stock Ownership Plans are a powerful equity retention tool for startups. We design legally compliant ESOP schemes from scratch, handle all MCA filings and maintain ongoing ESOP registers and grant documentation.
- ESOP scheme design and Board/Shareholder resolution
- PAS-3 filing for private placement of shares
- SH-6 ESOP register maintenance
- ESOP grant letters and acceptance documentation
- Stock Appreciation Rights (SAR) scheme structuring
- Company closure (Strike-off under Section 248) where required